Commercial Coordinator

Role Overview

The role of the Commercial Coordinator is to provide the projects team with financial and administrative support on several projects from concept to completion. The role would suit a positive and enthusiastic applicant who thrives in fast-paced environments and requires a high level of organisation, attention to detail, planning and prioritisation.

The Commercial Coordinator is a key contributor to enabling FI Projects to:

1) Supporting the projects team to meet their goal of perfect delivery of every project, first time and snag-free.

2) Provide strong and timely communication and solving problems in partnership with the rest of the team.

3) Meeting our business objectives, by supporting the projects team, and developing an understanding of what drives a project whilst ensuring visions and ambitions are captured and mutually agreed upon.

Responsibilities and Duties:

• Be the champion of Yardi our bespoke computer system and assist in making sure the project teams workflows are maintained – Experience with Yardi preferred training provided
• Raising and issuing purchase orders alongside commercial team
• Raising change orders and revisions alongside the project team
• Regular meetings with QS’s and Project Managers to understand weekly requirements
• Creating and managing an invoice tracker
• Setting up new contractors / suppliers and collating all relevant information
• Dealing with invoices, tracking the workflow and evidencing where required for multiple live projects
• Co-ordination of site set up including materials/skip hire/ labour hire
• Assist with preparation of Capex forms for submissions
• Have excellent organisational skills in prioritising, planning and meeting deadlines
• Sophisticated communicative and effective expressive skills, both written and verbal
• Flexible and adaptive to cope with fast-track projects and changing team requirements
• Organising accommodation/transport for the project team as required